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      1. ICLS Knowledge Base
      2. IT Support
      3. Zoom

      How do I schedule a Zoom meeting link in Canvas?

      Instructors should schedule their class Zoom meetings using the Zoom page in Canvas.

      ICLS online course meetings are scheduled by instructors for their courses through the Zoom integration in Canvas.

      Instructors must have an active ICLS Zoom account to access the Zoom page in Canvas. Please contact itsupport@icls.edu if you do not have an ICLS Zoom account.

      Creating a Meeting

      To schedule a Zoom meeting in Canvas:

      1. Go to the course's home page (Welcome to ICLS!).

      Note: The Zoom meeting must be scheduled in the specific Canvas course it is for. Otherwise, students will not receive meeting notifications or see the meeting in their Canvas Calendar.

       
      2. On the left-side of the page, find the course navigation list (Home, Announcements, Assignments, etc). Scroll down this list until you see 'Zoom', then click on it.

      The Zoom button is located on the left-side course navigation list on the course Home Page.

      You may have to click 'Authenticate' and then 'Authorize' first before continuing.

       
      3. On the Zoom page, click the blue button labeled 'Schedule a New Meeting'.

      Zoom Page Schedule Button
      4. Set the date for the meeting, the time it will start, and how long the meeting will last. You may also adjust any other meeting options here, if desired. 
      DLI classes must select "Enable waiting room".

      Zoom Scheduler When and Duration
      Zoom Scheduler Meeting Options
      5. You may also set whether the meeting will be recurring, including:
        • The period of time (daily, weekly, etc).
        • The days of the week the meeting will repeat on.
        • The date when the course concludes. 

          If you are not sure about the conclusion date, put a date a few weeks or months into the future. You can always schedule a new meeting if needed.

      DLI Notice: DLI courses are required to set Recurring Meetings to "weekly" with each weekday of class checked, like in the example below.


      Zoom Scheduler Recurring Options
      6. Click 'Save' at the bottom.

      Zoom Scheduler Save
      The meeting will now appear in the Zoom page and on the Course Calendar. You may now access the meeting by going to the Zoom page and clicking 'Start' next to the meeting name.
      Zoom Page Meeting Start Button

      Important Notes

      • Once a meeting is created, students in the course will receive an automatic message from Canvas with the meeting link and see it appear on their Canvas Calendar.
      • The 'Topic' line will autofill with your class title. It can be left this way. The 'Description' is not required and can be left blank.
      • We recommend setting the 'Time zone' line to be "Eastern Time (US and Canada)" to align with ICLS' time zone.
      • For non-DLI classes, we recommend enabling 'Allow participants to join'. This will allow students to join the meeting directly, and avoids some known issues that may prevent class from starting.

       

      If you have any further questions, please reach out to itsupport@icls.edu.